Meet your new AI colleague, capable of autonomously processing documents

CollAIgue is capable of handling a large workload of administrative tasks, and in some cases can autonomously perform entire administrative workflows.

We serve various customer segments: end user companies, providers of invoice processing technology, and AI tool experts.

Ease of integration: CollAIgue works in client mode, and adapts to the customer’s existing interfaces. No integration effort is required.

An overview of the most popular use cases is given below.

Document categorization: enabler of AI-based document processing

CollAIgue makes repositories and catalogs searchable and ready for AI-based processing. Intelligent sorting, categorization, and summary generation from multi-language documents, emails, or images. CollAIgue enables efficient operation of search engines and AI processing tools.

Privacy-preserving processing of HR records or medical records

Is your company delivering HR administration or medical records processing technology? Does your customer care about privacy? We provide the tool for delivering the perfect solution to your customer: HR or medical records processing without sending any data into the cloud. The integration effort is minimal: we adapt to your customer’s existing interfaces.

Audit, Due Diligence, or Business Intelligence preparation made easy

Preparing for an audit or investor due diligence have been time consuming and stressful for many companies. Business intelligence deployment often becomes too expensive. Let collAIgue assist your preparation for these events! Automated document collection and sorting according to desired categories; such as document type, document subject, date, author, identifier, etc. CollAIgue preserves the strictest confidentiality of your data, no corporate data is ever exposed to the cloud.

Introduction

Device Selection

Based on the client’s organization size and the amount of data to be processed, they can choose a device from various performance categories. Each device has limited performance, so if a need arises for higher speed, such as processing incoming documents within a specific time frame, the client can opt for a more powerful device or deploy multiple ones.
In addition to processing power, the context size is also crucial. In cases where the standard context is insufficient, we provide a tailored offer for a device with expanded capacity.
We do not store client-specific data on the devices; all data related to the client is stored on removable media, such as a USB drive.
In the event of a malfunction or unsatisfactory performance, the device will be replaced, and the new device can immediately take over with the data from the removable media.

Device Setup

We deliver the device to the client in a state where they only need to provide power and a network connection. The device does not require a display or keyboard connection, and there is no need for administration. The device can be turned off at any time without a shutdown procedure.
During device setup, it obtains an IP address from the client’s network using DHCP.
The application running on the device can be configured by accessing it on the HTTPS port, and pre-configured collAIgue profiles can be modified or new ones added. These unique data are stored on removable media.
If the client needs assistance with profile setup, we can provide support through screen sharing.

Device Operation

Operating the device does not require specialized knowledge; it only needs a power source and an Ethernet network connection.
The client’s own configuration is stored on removable media, and the client is responsible for backing it up; no other data needs to be saved.
The device does not require an internet connection, but it needs to reach the network endpoints configured in the profiles.
To access the device, only the HTTPS port needs to be enabled on the network. We provide a monitoring URL through which the device’s status can be queried.

Product trial

No-risk trial: we provide interested customers with an account on our demo system. There, they can upload their sample documents and validate how collAIgue processes them. Customers may also test multiple collAIgues, configured to various job roles, allowing to observe how artificial intelligence handles their document process flows. Following a successful trial, the leasing of collAIgue device(s) can be negotiated. The collAIgue devices can be physically hosted either by us or by the customer.

Document processing examples


Tasks and Jobs

Administrative tasks can include:

Creating summaries from documents or emails in the desired language.

Determining filing metadata, such as type, sender, recipient, subject, date, identifier, etc.

Creating short subjects and descriptions for documents.

Further collAIgue tasks based on document type, such as:

  • defining periods of validity,
  • extracting invoice data,
  • analyzing utility bills,
  • extracting consumer locations and consumption data,
  • analyzing health and lab data,
  • sorting based on recognized metadata with automatic folder structure creation,
  • extracting personal document data (ID cards, passports, residence permits, etc.),
  • extracting vehicle identification document data
  • searching in document repositories, evaluating search results, and
  • generating reports.

… and most importantly, collAIgue can do all of this without language limitations!

In the application, multiple collAIgue profiles can be created for different job types. Profiles can specify the collAIgue’s name, working hours, the server or application type to connect to, connection details, and required source data for processing (e.g., folder name, search expressions, etc.). The administration is no more complicated than configuring an email mailbox, and we provide online support if needed to set up the configurations.

Continuous reports (timesheets) are generated for the activities of individual collAIgues, including the timestamp, the name of the processed document, the job type, processing status, and the time spent.

Summary

  • collAIgue is not a server and is not a service accessible by others.
  • collAIgue does not connect to the internet, and it does not require it.
  • collAIgue does not store data during its operation, ensuring the complete security of the client’s data.
  • Configurations created for the client and timesheets for individual collAIgue profiles are stored on removable storage.
  • In the event of hardware replacement, the new device can be used immediately.
  • When using collAIgue, there are no IT integration costs, since it can access the systems it needs to work with, much like a human. Using the same method, its activities can also be monitored.
  • collAIgue continuously logs its activities and, if needed, provides timesheets that include completed tasks and the time spent on them.

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